About Us:
We are a dynamic IT consulting agency specializing in supporting startups with cutting-edge technology solutions. Our team is passionate about driving innovation and efficiency, and we are looking for an Executive / Administrative Assistant to help keep our operations running smoothly.
Position Overview:
We are seeking a highly organized and detail-oriented Executive / Administrative Assistant to support our leadership team. The ideal candidate will have strong experience in administrative support, calendar and email management, and documentation organization. A key aspect of this role is proficiency in bookkeeping, particularly using QuickBooks and Excel.
Key Responsibilities:
Manage and coordinate executives’ calendars, scheduling meetings, and handling appointments efficiently.
Oversee and organize email correspondence, ensuring timely responses and prioritization.
Maintain and manage documentation, records, and reports in an organized manner.
Handle bookkeeping tasks, including managing accounts payable/receivable, reconciling transactions, and generating financial reports using QuickBooks.
Prepare and maintain spreadsheets, financial data, and reports in Excel.
Assist with expense tracking, budgeting, and financial analysis as needed.
Support day-to-day administrative operations, including handling office supplies, vendor communications, and general organizational tasks.
Provide general support to the leadership team on special projects and strategic initiatives.
Qualifications & Skills:
Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
Strong bookkeeping knowledge and experience with QuickBooks.
Proficiency in Microsoft Excel (formulas, pivot tables, financial modeling is a plus).
Excellent organizational and multitasking abilities with keen attention to detail.
Strong written and verbal communication skills.
Ability to work independently, prioritize tasks, and meet deadlines.
Experience working in a fast-paced startup or IT consulting environment is a plus.